Administrative Assistant - Edmonton, AB

The Administrative Assistant is an integral part of the efficient day-to-day operations of the organization.

R.W. Gibson Consulting Services Ltd., a division of The Gear Centre Group, has an immediate opening in our Properties and Facilities Maintenance Department located in our West Edmonton office. 

Responsibilities include:

  • Accounts payable processes including preparing and coding vendor invoices, company credit card reports and downloading vendor invoices
  • Accounts receivable processes including posting incoming rent, preparing deposits, generating reports and monthly billing
  • Assist Property Manager with furniture and houseware purchases as required
  • Provide updates and reports on a regular basis to Property Manager regarding renters, contractors, and property/building information
  • Generate work orders, reports and coordinate preventative maintenance for various buildings
  • Purchase and maintain an inventory of cleaning supplies for various locations along with coordinating maintenance services as needed
  • Provide administrative support for special projects as needed such as real estate market research, or contractor and services provider research
  • Provide administrative support including answering phones, distributing mail, maintaining filing system and lists as required
  • Assist with scheduling corporate travel and accommodations
  • Local and/or day travel may be required


  • The ideal candidate will have a minimum of 5 years of experience in a fast-paced administrative role, preferably dealing with commercial and/or residential properties
  • Experience with real estate leases and property management
  • Experience using Spectra, SXE and Simply Accounting software would be considered an asset
  • Advanced level in Microsoft Office programs including Excel, Word, and Outlook
  • Excellent written and oral communication skills
  • Analytical and solid mathematical skills
  • Strong organizational and prioritization skills with a high degree of accuracy
  • High level of integrity, confidentiality and professionalism are of utmost importance
  • Demonstrated ability to manage multiple tasks with simultaneous deadlines and timelines with minimal direction and/or supervision
  • Must have a valid driver’s licence with acceptable abstract

 What we offer our employees:

  • Career Growth opportunity
  • Paid training through our in-house training program
  • Competitive Wages
  • Comprehensive Benefit package including company paid health/dental/extended health, travel and life insurance premiums
  • Employee Recognition Program

If you have a strong work ethic, a positive "can-do" attitude, and are interested in building a rewarding career, please submit a detailed resume and cover letter stating your salary expectations to:

E-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.


Fax: (780) 452-9910 or toll free fax 1-888-452-9910

 We are proud to be dedicated to Equity in the workplace and encourage all interested candidates to apply.