Last Updated: October 1, 2026
1. Introduction
This Privacy Policy explains how R.W. Gibson Consulting Services Ltd. (“RWG Consulting Services”, “we”, “us”, or “our”) collects, uses, discloses, and protects personal information submitted through the careers section of gearcentregroup.com (the “Careers Site”), in connection with job applications and recruitment for positions within The Gear Centre Group of Companies.
RWG Consulting Services is a standalone legal entity, related to the operating companies of The Gear Centre Group of Companies through common ownership rather than through a parent/subsidiary relationship. RWG Consulting Services manages recruitment-related personal information on behalf of those operating companies.
We are committed to protecting your privacy and handling your personal information responsibly, in accordance with the federal Personal Information Protection and Electronic Documents Act (“PIPEDA”), Alberta’s Personal Information Protection Act (“PIPA”), and, where applicable to residents of that province, Quebec’s Act respecting the protection of personal information in the private sector (“Quebec Privacy Act”).
By using the Careers Site or otherwise submitting application materials to us, you acknowledge that you have read and understood this Privacy Policy. If you do not agree with this Privacy Policy, please do not use the Careers Site or submit personal information to us.
2. Who This Policy Applies To
This Privacy Policy applies specifically to the careers section of gearcentregroup.com, operated by RWG Consulting Services on behalf of the operating companies of The Gear Centre Group of Companies (The Gear Centre Truck & Auto, The Gear Centre Off-Highway, Hydra-Steer, Pat’s Driveline, Discount Truck Parts, Canada Wide Parts, and Quality Gear). For information about how those companies handle personal information collected through their customer-facing websites, please see the Privacy Policy published at gearcentregroup.com/privacy-policy, or, for Canada Wide Parts and Quality Gear, the Privacy Policy on their respective websites.
3. What We Mean by “Personal Information”
In this Privacy Policy, “personal information” means information about an identifiable individual, such as your name, contact details, or employment history. It does not include aggregated or de-identified information that cannot reasonably be used to identify you.
4. Personal Information We Collect
When you apply for a position through the Careers Site, we collect:
- Contact information, such as your name, email address, phone number, and mailing address.
- Career and employment information, including your resume/CV, cover letter, employment history, and education.
- Any other information you choose to include in your application, or in communications with us during the hiring process.
Information We Collect Automatically
When you visit the Careers Site, we and our service providers may automatically collect certain technical information through cookies and similar technologies, consistent with the rest of gearcentregroup.com (see Section 6, “Cookies and Similar Technologies”), including your IP address, browser type and device information, and pages viewed.
5. How We Use Your Personal Information
We collect, use, and disclose your personal information only for purposes that a reasonable person would consider appropriate in the circumstances, including to:
- Evaluate your application and qualifications for a position;
- Communicate with you about your application and the hiring process;
- Share your application with the relevant Gear Centre Group operating company for hiring purposes;
- Maintain records as required for legal, regulatory, or employment purposes;
- Improve and personalize the Careers Site;
- Maintain the security and integrity of the Careers Site, including fraud prevention;
- Comply with legal, regulatory, tax, and accounting obligations; and
- Establish, exercise, or defend legal claims.
6. Cookies and Similar Technologies
The Careers Site uses the same cookies, web beacons, and similar tracking technologies as the rest of gearcentregroup.com, to operate the site, understand how visitors use it, and, where applicable, support analytics.
- Strictly necessary cookies: required for the Careers Site to function.
- Performance and analytics cookies: help us understand how visitors use the Careers Site so we can improve it.
Most browsers allow you to refuse or delete cookies through your browser settings. Where required by applicable law, we will obtain your consent before placing non-essential cookies and will provide a mechanism for you to manage your cookie preferences.
7. How We Share Your Personal Information
We do not sell your personal information. We may share personal information with:
- The Gear Centre Group operating company you have applied to, in order to evaluate your application and manage the hiring process;
- Service providers who perform services on our behalf, such as website hosting and IT support, who are contractually required to protect your information and use it only for the purposes we specify;
- Professional advisors, such as our lawyers, accountants, or auditors, where necessary;
- Government authorities, regulators, or law enforcement, where required or permitted by law; and
- Any other party, where you have provided your consent.
Some of our service providers may store or process personal information outside of Canada, including in the United States. Personal information stored outside of Canada may be accessible to courts, law enforcement, and national security authorities in that jurisdiction under its laws. We take steps to require our service providers to protect personal information to a standard comparable to the protections required under Canadian privacy law.
8. Your Consent
We will obtain your consent, express or implied, to collect, use, or disclose your personal information, except where permitted or required by law to do so without consent. Consent may be implied by your conduct, such as when you voluntarily submit an application to us.
You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice, by contacting us using the information in Section 19 below. Withdrawing consent may limit our ability to consider your application.
9. Retention of Personal Information
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including to evaluate your application and to satisfy legal, regulatory, or record-keeping requirements. When personal information is no longer needed, we securely destroy, erase, or anonymize it.
10. How We Protect Your Personal Information
We use physical, administrative, and technical safeguards appropriate to the sensitivity of the information to protect personal information against loss, theft, unauthorized access, disclosure, copying, use, or modification.
No method of transmission or storage is completely secure. While we take reasonable steps to protect your personal information, we cannot guarantee its absolute security.
11. Accuracy of Your Personal Information
We will endeavor to keep personal information as accurate, complete, and up to date as necessary for the purposes for which it is used. You can help us by promptly notifying us of any changes to your contact information.
12. Your Privacy Rights and How to Exercise Them
Subject to applicable law and limited exceptions, you have the right to:
- Access the personal information we hold about you and request information about how it has been used or disclosed;
- Request that we correct or update inaccurate or incomplete personal information;
- Withdraw your consent to our collection, use, or disclosure of your personal information, as described in Section 8; and
- Ask questions or file a complaint about our privacy practices, as described in Sections 19 and 20.
To exercise any of these rights, please contact us using the information in Section 19. We may need to verify your identity before responding, and we will respond within the timelines required by applicable law.
13. Automated Decision-Making
We do not currently use automated decision-making systems that make decisions about your application based exclusively on automated processing, without human involvement. If this changes, we will update this Privacy Policy and provide any additional disclosure required by applicable law, including, for Quebec residents, information about the personal information used, the reasons for the decision, and the right to have the decision reviewed by a person.
14. Children’s Privacy
The Careers Site is intended for prospective job applicants and is not directed at children. We do not knowingly collect personal information from children.
15. Additional Information for Quebec Residents
If you are a resident of Quebec, the following additional provisions apply under Quebec’s Act respecting the protection of personal information in the private sector:
- Our Privacy Officer, identified in Section 19, is responsible for ensuring compliance with this Privacy Policy and applicable privacy laws.
- Where we transfer personal information outside Quebec, we conduct an assessment to confirm the information will receive protection equivalent to that required under Quebec law before the transfer occurs.
- If a confidentiality incident (privacy breach) involving your personal information creates a risk of serious injury, we will notify the Commission d’accès à l’information (CAI) and affected individuals, as required by law, and will maintain a register of such incidents.
- You have the right, in certain circumstances, to receive personal information you have provided to us in a structured, commonly used technological format, and to have it transferred to another organization at your request (data portability).
16. Data Breaches
If we become aware of a breach of security safeguards involving personal information under our control that creates a real risk of significant harm to an individual, we will notify the Office of the Privacy Commissioner of Canada (and, where applicable, the relevant provincial regulator) and affected individuals, and will keep a record of the breach, in accordance with PIPEDA, PIPA, and, for Quebec residents, the Quebec Privacy Act.
17. Third-Party Links
The Careers Site may contain links to third-party websites. We are not responsible for the privacy practices or content of third-party websites. We encourage you to review the privacy policy of any third-party website you visit.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. We will post the revised Privacy Policy on the Careers Site with an updated “Last Updated” date. We encourage you to review this Privacy Policy periodically.
19. How to Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, please contact our Privacy Officer:
RWG Consulting Services Ltd. – Privacy Officer
- Mailing address
- 14713 – 116 Avenue NW, Edmonton, Alberta, Canada T5M 3E8
- Phone
- 1-877-472-8800
- [email protected]
This is the same shared privacy contact used across The Gear Centre Group of Companies’ websites.
20. How to File a Complaint
If you are not satisfied with our response, or wish to file a complaint about our privacy practices, you may contact the applicable privacy regulator:
- Office of the Privacy Commissioner of Canada — for matters under PIPEDA — www.priv.gc.ca, 1-800-282-1376
- Office of the Information and Privacy Commissioner of Alberta — for matters under Alberta’s PIPA — www.oipc.ab.ca, 780-422-6860
- Commission d’accès à l’information du Québec — for Quebec residents, matters under the Quebec Privacy Act — www.cai.gouv.qc.ca, 1-888-528-7741
21. Governing Law
This Privacy Policy is governed by the laws of the Province of Alberta and the federal laws of Canada applicable therein, without regard to conflict of law principles.
Careers — gearcentregroup.com/careers. Questions about this policy: [email protected]